Past Attendee Testimonials

As CFO of Veritext, managing the employee and financial aspect of health and wellness benefits increases in importance every day. I’ve been attending BFE for 5 years now and I am amazed at how much I learn each time I attend.

The ability to network with peers facing the same challenges, as well as to meet industry experts is critical in staying ahead of the curve in this ever changing and important facet of our business."
   —Rich Antoneck, CFO,
       Veritext Deposition &
       Litigation Services

View more testimonials.

Exhibitor Center


Welcome to the 25th Annual Benefits Forum & Expo event exhibitor center - your resource for all event related details including: registration, hall set-up/tear down, travel information, shipping details and key contacts.


7/2/2012 Company Description and Logo
  1. See form below to provide your 50 Word company description including the company address, contact, phone, email and website address and product categories. Please only list the contact information you want printed in the show guide.
  2. All Sponsors - Logo in a vector format, EPS, Illustrator or PNG. Please let us know of the PMS colors used in your logo, please email the logo to


Show Guide Ads

Click here for Ad Specs. To purchase an Ad please contact Chris Frey at 212-803-6568 or

8/9/2012 Freeman Warehouse starts accepting shipments

Freeman Discount Price Deadline
Late and onsite orders are marked up an additional 30%

8/31/2012 Freeman Advance Shipment Deadline
shipments arriving after this date will be subject to an additional after deadline charge
9/9/2012 Showsite shipments begin
7/20/2012 Registration

Exhibitor/Sponsor Info

Please complete the following information: (* indicates required information)

The main contact from our company for logistical information and event updates is:

Contact Information
First Name:*
Last Name:*
City, State/Province, Zip/Postal Code:* ,
E-mail address:*

Company description
As part of the official BFE 2012 Show Guide provided to every attendee onsite, each Sponsor & Exhibitor is provided with a listing and a 50-word description of your company's products and services. Please supply your official company information, as it should appear published in the box below. BFE 2012 reserves the right to edit or supplement these materials as we see fit.

Note: If this information is not submitted by July 2, 2012 your company will not be listed in our final Exhibitor Directory and Show Guide. All of the fields listed below are required. Any changes after submission should be sent to

Booth #:
City, State/Province, Zip/Postal Code:* ,
E-mail address:*
Website Address:*
(50 words or less)

Please select the product categories that your company should be listed under:
401 (K) / Pension Retirement Programs
Absence Management / Disability Insurance/Service
Auto & Home
Behavioral Health
Benefit Administration
Benefit Consulting Services
Claims Management
Debit Card
Dental Plan(s)
Disease Management
Fitness / Wellness
Group Benefits Administration Software
Group Life Insurance
Group Long Term Care
Health Plan Management Services
Health Plans / PPO Provider Network / Specialized Health Plans
Info/Educational Resources
International Insurance
Legal & Regulatory Compliance
Legal Plans
Motivation/Recognition Programs
Other Voluntary Benefits
Outsource Services
Pet Insurance
Pharmacy Benefit Management
Retirement Plan/Financial Advice
Third-Party Admin
Utilization Review/Management Services / Medical Management
Vision Care
Worker's Compensation
Other: (please enter)

Exhibitor Order Forms

Freeman Exhibitor Service Number: (214) 634-1463

Access Freeman Exhibitor Kit

Electrical Order Form
Internet Order Form
Audio/Visual Form

Please refer to the Freeman exhibitor kit for all order forms. All decorator/electrical/telephone/internet connection has to be ordered at least four weeks prior to the conference.

Exhibitor Moving Hours


Saturday, September 8, 2012 | 1:00 p.m. - 5:00 p.m.

Sunday, September 9, 2012 | 8:00 a.m. - 4:30 p.m.

(20x20), (10x20) Booths Only

All Booth Sizes

Move-Out Tuesday, September 11, 2012 | 11:00 a.m. - 5:00 p.m.  

Exhibit Hours

sunday, september 9
6:00 p.m. - 7:30 p.m. Opening Night Networking Reception
monday, september 10
10:00 a.m. -11:00 a.m. Morning Networking Break
12:00 p.m. - 2:00 p.m. Lunch
5:15 p.m. - 6:45 p.m. Networking Reception
Tuesday, september 11
10:00 a.m. - 11:00 a.m. Morning Networking Break

Exhibitor Staff Registration

To register your staff attending the conference, please complete the online Exhibitor Registration Form (link is below.) Please register all members by Friday, July 20, 2012.

Register Your Team

PLEASE NOTE: If you are registering others you must create an account in their name.  You must create an account for EACH person you are registering.

Hotel Accommodations

Be sure to book your hotel rooms now! SourceMedia has reserved a block of rooms at the JW Marriott Phoenix Desert Ridge at a special discounted rate of $219 (excluding taxes). To secure a room, contact the hotel's reservations department at (480) 293-5000 and ask for the Benefits Forum & Expo room block. Rooms are available on a first come, first served basis. The cut-off date to receive the discounted group rate is August 9. After this date, rooms and rates will be based on availability.

Shipping Information

Please also refer to the Quick Fact sheet listed in the Freeman Exhibitor Kit.

Advance Warehouse shipping address:

Exhibiting Company Name / Booth #____
25th Annual Benefits Forum & Expo and 7th Annual Employee Benefit Adviser Summit
C/O Freeman
UPS Freight, 5500 West Lower Buckeye Road
Phoenix, AZ 85043-7901

Freeman will accept crated, boxed, or skidded materials beginning Thursday, August 9, 2012 at the above address. To avoid "AFTER DEADLINE" charges, materials must arrive by Friday, August 31, 2012. Late charges will apply to shipments arriving after this date.

Freeman will accept shipments directly at the JW Marriott Desert Ridge Resort beginning Sunday, September 9, 2012.

Show site shipping address:

Exhibiting Company Name / Booth #____
25th Annual Benefits Forum & Expo and 7th Annual Employee Benefit Adviser Summit
C/O Freeman
JW Marriott Desert Ridge Resort & Spa
5350 East Marriott Drive
Phoenix, AZ 85054-6147

Shipments arriving prior to this date may be refused by the Hotel.

Any questions relating to the conference, please contact:

For any program related questions, please contact Nadine Cunningham, Program Manager– (212) 803-6071 or

For sales related issues (sponsorships, advertising, etc.), please contact Chris Frey, Sales Manager - (212) 803-6568 or

For logistics questions, please contact Crystal Smith, Group Meeting Manager - (212) 803-8395 or

For billing issues, please contact our customer service department at 1-800-803-3424.